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411 ATTENDANCE BY STAFF PERSONNEL AT PROFESSIONAL MEETINGS

Revised May 14, 2008 It is believed that attendance at professional meetings should be a stimulating educational experience for the individual and should contribute greatly to the educational process. The policies and procedures herein outlined provide for the selection of those staff members eligible to attend professional meetings, and outline procedures for making application. A professional meeting is defined as a convention, annual meeting or conference, the principle business of which is education. This policy covers administrative, instruction, and service personnel. Anyone wishing to attend a professional meeting on duty time or have any part of the expenses paid by the school district must make written application to the superintendent at least two weeks before the meeting. All applications for attendance at any professional meeting must first be approved by the applicant's principal. The following factors are to be considered in approving or disapproving applications; benefit to the school district, professional growth, professional interest previously demonstrated by the applicant, leadership role, membership in sponsoring organization, frequency of attendance, and district budgetary limitations. The following procedure is to be followed in applying for permission and/or reimbursement for attending professional meetings: 1. Instructional personnel including teachers, teachers' aides, secretaries in school offices, and custodians must make written application to attend a professional meeting to the building principal. 2. For transportation employees, including bus drivers and mechanics, must make written application to the superintendent. 3. School lunch personnel, including cooks and cooks' helpers, must make written application to attend a professional meeting to the building principal. 4. Administrative office personnel and transportation supervisor must make written application to the superintendent. 5. If the application is approved, it must be presented to the superintendent for voucher, if expenses are involved. Necessary expenses are mileage, food, lodging, and other expenses as may be specifically requested beforehand and approved. a. Reimbursement for meals shall be as follows Beginning on July 1, 2007: Breakfast: $6.00 Lunch: $9.00 Dinner(supper): $12.00 Pre advertised banquets to be allowed at stated costs. To be reimbursed for meals when away from the school while on school/district business, employees will need to turn in a voucher with a receipt (s) for each meal. A credit card receipt is NOT acceptable. Each receipt must contain: 1. The name of the establishment; 2. The date of the meal; 3. An itemized list of the meal; 4. The amount of the meal. Each employee must submit a separate receipt for each meal. (If a group of employees attend a workshop, each person is to submit his/her own receipt. Do not have one person pay for the group and seek reimbursement for all of the meals). The amount of the gratuity/tip will not be reimbursed. On the voucher submitted to the District Office: 1. Attach all of the receipts; 2. Indicate which meal (breakfast or lunch or supper) each receipt is for; 3. List what activity/business you were attending (example: Reading First Workshop). If on district business before 7:30 a.m. and until after 6:00 p.m, up to three meals may be reimbursed.

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