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904 COMMUNITY USE OF SCHOOL FACILITIES

(5/11/06) School facilities shall be used as community centers for the integration of the American community and the encouragement of family participation in wholesome, character-building activities conducive to good citizenship. Such use shall be scheduled so as not to interfere with the regular instructional or extra-curricular program. In order to assure a close relationship between the school and the community, it shall be the policy of the board to grant and encourage maximum use of school facilities to responsible and properly organized groups for the purpose of education, recreation, and entertainment. The authorized representative of the board may approve the use of school facilities by non-school organizations except for those activities which result in personal or corporate gain. Charges will be made according to the schedule of fees approved by the board. The superintendent shall establish such rules and regulations as needed to implement this policy as well as to assure the preservation of school property. A. Who May Use the Facilities (Users shall be responsible for damage). 1. Since the school buildings exist primarily for the education of the students, all student use of the facilities shall have first priority. 2. Meetings of the professional and nonprofessional staff will have second priority. 3. Religious groups and other social or civic young people's groups for elementary or high school age students not officially connected with school will be next in order of priority. 4. Adult religious, veterans' fraternal, civic and social groups within the boundaries of the district will be next in order. 5. Adult organizations and groups involving people outside the school district shall have next priority, with administrative approval. 6. Private parties or functions are next in priorities. 7. Any area not covered by the above must be considered and approved by official action of the board. Such requests must be submitted for consideration at the regular meeting of the board, prior to the event. B. Rules and Regulations for Public and Private Organizations Service organizations are generally defined as those the primary function of which is service and not profit and whose membership is nondiscriminatory and open to the general public. Examples of service organizations are the PTAs, church groups, 4-H, Scouts, Commercial Club and political parties. Private organizations are those organizations the primary objective of which is business and profit. Examples of such organizations would be any private or public business group. 1. A master schedule or date book shall be kept in the principal's office and it shall be the official record for all scheduled events. Events will be scheduled on a "first come, first served" basis, once the preceding list of priorities has been considered. 2. Any group or individual who wants to use the school’s facilities needs to complete the Facility Use Forms & Agreement form (see appendix). This form should be turned in to the school office at least two weeks before the date of the event . 3. Rental fees are to be paid in advance. A receipt will be issued and this receipt is to be shown to the janitor for admittance to the rooms or facilities used. Janitors may refuse to open the building for anyone not having such a receipt. 4. Full reimbursement will be made in case an event is canceled. 5. When the school building is being used by an organization which is not related to the school, the board will authorize a reliable adult to supervise the activities and monitor the building. A qualified janitor will open and close the building and patrol the building during its use. The cost of supervision by the authorized adult will be paid by the sponsoring organization in advance. C. Rental of School Facilities An advance deposit of costs as calculated by district business manager shall be required upon final arrangements for facility use. The following rate schedule is established: Commons Without Kitchen No Charge (Must pay janitor salary, if appropriate) Commons With Kitchen $5.00 Classrooms No Charge (Must pay janitor salary, if appropriate) Gymnasium $25.00 Extra Custodian To be paid according to current Classified Contract. Generally, there will be no custodial charge for use of facilities when custodians are on duty at the time as part of their regular schedule. A charge will be made, however, if custodial time is required for setting up or cleaning up. Cook To be paid according to current Classified Contract. Any time the kitchen is used for cooking, a school cook must be present. Supervisor $20.00/hour D. Rental Agreement Any organization renting school facilities shall be required to complete and sign a rental agreement releasing the school district from all liability in connection with the use of the facility. (See the appendix for the Facility Use Forms and Agreement). Users shall be responsible for damage.

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